Requesting access

Since access to restricted materials on Databrary requires formal authorization from an institution, the first step for every user is to register, create an account, and request authorization from your institution (if you are an independent researcher or faculty member) or from the person who supervises your research (if you are a student or staff member).

To start the authorization process, please complete the Registration Form or click on the green ‘Register’ button or click on register on the top right of the menu bar at databrary.org.

Figure 1: Image from Databrary home page

Creating an account

Fill out the Create Account form with your full name, valid institutional email address, and the name of your research institution.

Figure 2: Creating a Databrary account

Read the Databrary Access Agreement, Annex I, Annex II, and Annex III and check the box to agree to the access terms.

Figure 3: Get Started

Go to your email box, locate the auto-generated email from Databrary, and confirm your email. If you don’t receive the email within a few minutes, check your spam folder.

Figure 4: Databrary screen indicating confirmation email has been sent

What the email looks like:

Figure 5: Sample Databrary registration email

Choosing a password

Next, please choose a password.

Figure 6: Databrary Set Password screen

Keep your account credentials secret and do not share them with anyone. Each Databrary user must have their own login and password. It is violation of the Databrary Access Agreement and common sense to share login credentials with another user.

Tip

We strongly recommend using a password generation or manager program or the password manager built-in to many modern web browsers.

Requesting authorization

Every Databrary user who seeks access to restricted data must request and be granted authorization for that access. Authorized Investigators must secure authorization from an institution. Affiliate Investigators must secure authorization from an Authorized Investigator.

Please read the requirements for Authorized Investigator and Affiliate. Choose the radio button that accurately reflects your qualifications.

Figure 7: Databrary Request Authorization screen

Registering as an Authorized Investigator at an Institution:

  1. Select the Authorized Investigator radio button and search for your institution.
    • If your institution is not found in the drop down box, please select ‘Other’ and provide more information on the next screen.
  2. This will auto-generate a notification to the Databrary team.
  3. Databrary’s authorization team will be in touch (typically within 24-48 business hours) to help you through the process and initiate a DocuSign envelope for signature.

Authorized Investigator request

Other information request

Registering as an Affiliate of an Authorized Investigator:

You can only do this if your Supervisor or Research Sponsor ALREADY has a Databrary Account.

  1. Select the Affiliate radio button and search for your Supervisor or Research Sponsor’s name.
  2. Your Supervisor or Research Sponsor Investigator will receive a notification that you have applied for access, and can approve you.

Affiliate request

If you need to request Affiliate Authorization in a separate session from creating your account, you may go to your Supervisor or Research Sponsors page on Databrary and request Affiliate Access from them.

Awaiting authorization

The process of securing authorization can take a few hours, or a few days or weeks. Institutions that have many active Databrary users are familiar with the system and usually process authorization requests quickly.

The Databrary staff will work closely with you to expedite your authorization.

Once authorized, you will receive an email confirmation.

In the meantime, you can set up your Databrary profile, as described in the next section.